There are a few tweaks and advantages of using a Gmail Account. You open a free account and can use all of Google’s products and services. These services connect you socially and offer intellectual information which is a great way of improving your literacy skills. You get access to Email, Google+, Google Drive, Google translate, Android Play store, etc with only one email.
Gmail is free to use and has no ads on it. No premium payment is required for you to enjoy all google services.
- Free Online Storage:
Gmail account gives you access to free 15GB of storage. This Storage is shared across Gmail, Google Drive, and Google Photos. Creating a free email automatically gives you access to the three services. You can store your files and documents right away without hassles. The 15GB storage is upgradable up to 1TB of storage for a token. From your Email box, scroll down and click on manage besides your usage information. This is located on the bottom of the Gmail box. You can also add more storage through the Accounts and Import tab of the settings.
- Use Shortcuts on Gmail:
Using only the keyboard to operate your account can make navigation easier. This comes handy with Gmail services. Gmail offers the benefit of enjoying navigation with only shortcuts, letting users enjoy learning how shortcuts work in general. Having a bad mouse will not affect navigation making it a cool way of enjoying the services in full. You must enable these settings on the setting panel of the Gmail web interface. Read more here.
- Undo Send:
A mistakenly sent item can be canceled within a duration. You revert a message impending to send. Go to the General tab under Settings, check/tick “Enable Undo Send,” and select how long the cancellation period is (5, 10, 20, or 30 seconds). Scroll down and click on save changes. Whenever you send a message, you’ll see an Undo link in a yellow box floating at the top. If you click it in time, your message will not go out, and you’ll get a chance to re-edit it before you try again, or delete it entirely. You can even undo discards, so when you delete a message in progress, you can bring it back and start again. Access the Settings by clicking on the gear icon with a drop-down icon on the top right.
- Add Another Email service to your App:
Whether on the web or through the app, you can get access to any of your email account which might be Yahoo, Outlook, POP3 and IMAP accounts on the phone app. You get access to the same features as a Gmail account, like the spam filtering and other settings advantage. On the web interface, click on your account picture on the top right then select add account. On the Android app, click on the three lines on the top left then select add account. The process is very simple, and you can add many email accounts and access them at once. You can have multiple Gmail addresses with this method. All your emails addresses will appear in a tab for easy switching. This is a great way of accessing multiple accounts without exiting the app or logging off. On the android app, you get a number of inbox messages showing on top of each.
- Filter and Block Users:
You block contacts right away and the messages will never be delivered to your mailbox again. On the web interface, open the message and click more drop-down menu (the arrow next to the Reply button on a message on the desktop) and select Block ” Username”. You can also access filter using the same procedure.
- Drag and move Messages or Labels:
It is possible to drag a message from the inbox to a label. You can drag a message from inbox straight to the personal folder, or spam folder. You can also select a number of messages by ticking the small box and dragging all at once. It is very simple.
- Use Dots in Your Email Address:
Gmail ignores dots in your email address and lets it function as the original email. So [email protected] is the same as [email protected] or even [email protected]. They all go to the same person. This is useful when hiding your real email from groups requiring sign up forms and some spam sites. Add a character to your email address when signing up on Gmail. This makes it possible that nobody will know your email address after adding dots in it.
- Auto Respond:
Canned Responses allow a user to type and save a message for easy responses. This comes handy for people who respond to emails with the same tone or message. Just compose the message and save it. Access the response message from a button next to the compose form. Also automatically send emails using filters. Go to Settings, select the Labs tab from the list, Enable Canned Responses by Chad P, then scroll down and click on save changes.
- Use HTML Gmail:
- Grant Access to Your Account:
Allow others to read and send mail on your behalf. If you run a business, you will use this setting to delegate another person access to your emails on your behalf. Click on Settings, navigate to Accounts and Import tab. Then “Add another account” beside Grant access to your account. The person must have an account that ends in the domain name that matches yours, be it gmail.com or a domain used as part of Google Apps.
- Add Other Email Addresses to One Address:
It is possible to have other emails address linked to a default address. It makes it possible to send a mail from a different address using your default mailbox. No need of logging out/in. Go to settings, click on the Accounts and Import tab. Scroll down to Send Mail As. Click “Add another email address” to add other email address. You can Import contacts and messages from other email address using this tab.
- Turn Messages into Tasks or Events:
Check the box beside the message or open the message you wish to turn to a reminder. Click on more drop-down (on top). Click “Add to Tasks” or “Create Event”. A pop up will appear where you will set up the event or task information.
- Star Messages:
Assigning a star to a message to differentiate how important the message is to other non-starred messages. Gmail gives the opportunity to give different stars to an email. By default, only one star is enabled. To add other stars, head to Settings and click on General tab. Scroll to Stars and customize to your choice. Remember to save changes after editing. Starred messages are easier to find and categorize. They stand out from other messages. You can easily search messages by entering “has:blue-star” for example, to find those with blue stars, or “has:green-check” or “has:purple-question” etc.
- Mute a Conversation:
You can hide messages from a particular contact. This makes the message to disappear from your inbox and you will not see future messages relating to the conversation. Tick the box beside the conversation, click on more drop-down and select mute. Future messages will be stored on the archive but will not appear on unread labels. The notifications from the message will be turned off.
- Label Message before Sending:
This makes it easier to duplicate a message to a label or folder before sending the message inside the Gmail app. When composing a message, click on the bottom arrow in the right. Click on the label. Tick on labels you want your message to have. Click apply. Then send your message. You can find the message in the label’s name the message has.
- No Accessibility Issue:
It is possible to access one Gmail account from multiple computers and smartphones all at once. Read your emails on different devices simultaneously without fear of being logged out. Access your usage by going to your inbox. Scroll down and click “Last account activity” details on the bottom right. It shows all the activity for the account. You sign out from here all the other sessions in use. You should also turn on the option to show any unusual activity.
- Preview in a Pane:
This provides a preview pane to read mail right next to your list of conversations, making mail reading faster and adding more context. When there’s no message selected, you get a preview of how much space your messages are using out of the 15GB allowed by Google. Go to settings, select the Labs tab from the list, Enable the Preview Pane by Peter B & Michael K, then scroll down and click on save changes.
- Move Messages to Different Accounts:
This one is for iOS users only. The iOS built-in email app lets you move a message received on one Gmail account to another Gmail account—or indeed, to any email you’ve set up on the system that uses IMAP. Very handy when you get business emails sent to your personal address or vice versa. Do it by viewing the message list, click Edit, check the box next to the message(s), and then Move. Select the account and folder within that account to move to.
- Delete Big Messages:
Same messages take a chunk of your storage space. Delete them to free up space. Search for “size: x m” where you replace the x with a number. The “m” stands for megabytes. Any message with over 10MB of size probably has some hefty attachments—save them over to your hard drive (not to Google Drive—that’s space you share with Gmail, so it won’t save you anything.)
Another option: run Find Big Mail, a service that automatically creates labels for all your plus-sized messages so they’re easy to find. It’s free for a single Gmail account; only Google Apps users get charged.